As with any major change at the workplace, you’ll probably face some resistance if you decide to implement employee hour tracking for the first time. Some employees will hate having to feel like they are being surveilled all the time, while others simply dislike dealing with timesheets or whatever tracking tool you choose to use.
Trying to convince your staff that hour tracking is a win-win situation can be a daunting task. This is so, especially to employees who were used to clocking in manually and now have to change.
In this quick guide on Employee hour tracking, we share simple tips on how you can persuade reluctant staff to accept and view time-tracking as a positive move. Let’s dive in!
Offer Opportunities to Work Remotely- Employee hour tracking
A lot of employees will jump at the offer to work remotely for obvious reasons. The thought that one can travel while still working or even cut on their logistical costs is very appealing to many.
With an hour tracking software, you can offer this perk to your employees. Minus supervision, having your employees log in and hour track can build trust and boost their confidence.
In return, they can trust you to pay them for work done remotely as you monitor how they spend their time while on the clock.
Justify the Implementation of Hour Tracking
If you want to boost your employees’ trust and win them over, involve them from the initial trial stages of the app. Start by informing them of the reasons you are embracing new technology and how it works.
For example, inform them about government tax agencies’ plans to automate their processes, and thus the need to track the number of hours worked vis-à-vis taxes remitted. You can then let them know that your company needs to comply with the said tax laws and the reason you’re introducing an hour-tracking system.
Show Them Case Studies
Present them with real success stories of businesses that have embraced hour tracking and achieved their bottom line.
This way you will be able to convince them based on performance, and that there is no reason to keep it from them. Hour tracking leads to better productivity which means increased profitability and potentially wage increment.
Shelve the Paper
And embrace cloud computing. Businesses are becoming paperless with globalization and the earlier your employees get on with this fact, the better.
Show them how clocking, calculating, and signing a stockpile of papers is time-consuming and ridden with errors. Also, communicate that their payment can be done more accurately and on time using the hour tracking software.
After all, who loves to come all the way to the office to submit their paperwork when it can be done remotely? The idea is to show that the hour tracking software will help to reduce all that paperwork and legwork to a few taps on a screen.
Demystify the Fear About Hour Tracking
You’ll be surprised to know how many of your employees think hour-tracking is about micromanagement. There are a lot more misconceptions surroundings time-tracking including that:
- It’s a spyware
- It benefits the employer more than the employee
- The company doesn’t trust its employees
Your role is to reassure them that it will optimize productivity and help in meeting set business objectives. Present it as a means to:
- Manage your team better
- Increase efficiency and productivity
- Ensure timely payment of wages and salaries
Convey it as a Solution to Project Creep
Project creep is when a project goes beyond the budget allocated and time anticipated. Hour tracking software will show you early signs of a project creep. This way your employees are able to justify extra hours clocked in if the project suddenly increases.
You can also be able to monitor employees who are slacking on a project and act accordingly. Bottom line is, installing an hour tracking software will enable you to plan and budget better on your next project.
Make the Process Easy and Accessible
Your employees do not want to add one more task to their already full plate. Keep the hour tracking process easy and accessible such that it doesn’t feel like a chore.
The easier it is to perform, the more likely they will do it as not all your staff can be tech-savvy. In addition, you can offer to train your staff on company time and pay them. Who can say no to that?
Good Luck in Setting Up Your Hour Tracking System on Employee hour tracking!
Implementing new policies and processes such as hour tracking will almost always face opposition at first. Do not give up or relent. At the end of the day, business policies have to be enforced if it is to stay afloat.
Along with applying the tips we just shared here, be sure to lead by example by clocking your time. More importantly, wear your staff’s shoes and be empathetic in your approach to these changes. Accept workable feedback and make systematic improvements over the course of the integration for a smooth transition.
Good luck!
