In the modern world, the work environment is identified by busy schedules and long working hours. Companies know that forgetting a duty to a client will have implications for the business. They understand the need to manage meetings, appointments, assignments, and tasks productively. It calls for organizing your work calendar.
A company with multiple calendars will result in overlapping executive and team member meetings. When you have a larger team and you can’t get a tool to manage schedules or update the calendar, you have members overbooked.
Boost your organization’s productivity easily and inexpensively, by completing and maintaining your calendar.
Benefits of sharing company calendar
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Saves time and boosts productivity
Organizing group meetings with your employees on a busy schedule can be stressful and time-consuming. With a shared calendar, you avoid spending unnecessary time on team members going back and forth trying to pick the correct date and time.
Without a team schedule, people may not concentrate on their tasks, preventing productivity. But by using a scheduling tool like a shared company calendar, employees will be able to focus on the company’s important matters, leading to an increase in productivity.
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It improves communication and efficiency
Using a shared company calendar makes planning project meetings easier. Even when you are out of the office, everything will run smoothly. It can be humiliating to forget about an appointment you made with a business partner. Nobody will be willing to work with a company that does not remember vital meetings.
With a calendar, every team member is aware of meetings arranged and tasks assigned. In case any changes are made, the calendar automatically updates hence no confusion.
For instance, a shared company calendar can harmonize events and meetings with your team members because you have an outline of their schedule. Therefore, you will not be required to contact each one of them individually to arrange a meeting.
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Help in managing workloads so employees can recharge and learn.
A group company calendar can tell you when your employee has a lot of work or less. It allows you to book employees fewer hours than they are required to work to create little time between their tasks. In the long run, these benefits both the employees and the company.
Your team members want a workload that energizes them and keeps them occupied. Also, they need space and time to grow in their careers. By leaving space in an employee’s workday, they can use this time to research a task they are performing or enroll in an online class. It advances their skills leading to more company investments.
Also, a shared calendar is aligned such that employees can have time for their vocational days. It allows them to recharge resulting in mental and health benefits and an increase in the organization’s productivity.
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It leads to happier team members.
By preventing employee meetings from overbooking, every team member is engaged and avoids burnout. It keeps them happy and satisfied resulting in the overall well-being of your company.
To hold on to your employees who have helped your company grow, you must streamline their workflows. When using a shared company calendar, you can know when there is a conflict in scheduling. To ensure every employee fits in your schedules, you should address any clash by editing, having it as overtime, or putting it on the waiting list
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It helps in balancing out the work.
In every company, employees balance various tasks. With a shared company calendar, you can balance work across team members. Project managers are aware of the duties and availability of their employees and those yet to utilize their full potential. They can easily plan their appointments, tasks, and new projects.
In addition, you can visit past employees’ calendars to check how they spent their time, the type of customers they met with, and the work they performed. This information can help you in planning your company’s future projects.
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It is suitable for startups.
When you start a business, it comes with long working hours and stressful schedules. The startup culture is distinguished by networking events, team meetings, and working lunches.
To keep the long working days productive and organized, startups are adopting shared calendars.
With the benefits that come along with adopting the shared company calendar, it will slowly fit into the culture of your company and become a fundamental part of your organization.
As such, picking the right shared calendar app is an essential decision.
Type of Shared Calendar Apps
Some of the shared calendar apps that are used widely and proved to be efficient in companies include:
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UpTo
It is a free iPhone app that allows you to sync to android and windows. It is a functional calendar that enables you to track other’s activity in real-time easily. UpTo allows for employees to harmoniously share events and save them on their calendars.
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Google Calendar
To save time and make the most of your day at work, sync to android a google calendar. It will help you schedule meetings and events quickly and keep track of essential events. You can easily share the calendar with team members allowing you to coordinate all the company events.
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Microsoft outlook calendar app
You can add appointments, meetings, and events to your calendar outlook app. This calendar app allows you to form and trace appointments and meetings. Sync to android an outlook calendar app and have your employees’ day-to-day activities well organized.
Conclusion
Shared calendars are a vital collective tool for any company. They will help you keep track of your company’s events, client meetings, company resources, and employees’ rotating shifts. As a result, this will lead to increased efficiency of the company.
